ACN 628 207 367 (LOTTE DUTY FREE)
Protecting your privacy is important to us at Lotte Duty Free. We are committed to supporting the Australian Privacy Principles and complying with the Privacy Act 1988 (Cth) (“Privacy Act”) which sets out clear standards and guidelines for the collection, access, storage and use of personal information.
the kinds of personal information that Lotte Duty Free collects;
how Lotte Duty Free collects and holds this personal information;
the purposes for which Lotte Duty Free collects, holds, uses and discloses this personal information (including whether Lotte Duty Free is likely to disclose this personal information to overseas recipients and, if so, in which countries such recipients are likely to be located);
how you may access personal information that is held about you by Lotte Duty Free and seek correction of that information (if required); and
how you may complain about a breach of the Australian Privacy Principles and how Lotte Duty Free will handle such a complaint.
WHAT PERSONAL INFORMATION WE COLLECT
Depending on your relationship with us, the personal information that we collect about you may include your name, your address, your contact number, flight information including your passport number, collection date on departure and arrival, your email address and other information that you provide about yourself.
HOW WE USE YOUR PERSONAL INFORMATION
We only collect your personal information if that personal information is necessary for one or more of our functions or activities. We note that our functions and activities include the following:
promoting and communicating products and services to those of you on our mailing list (to promote products and communicate sales and points status updates);
serving advertisements to you based on your past visits and use of our Site;
responding to your enquiries;
offering targeted offers and promotions to you based your transactions with us;
registering an account to enable you to shop online;
confirming your online orders;
conducting market research on the types of products you may be interested in based on your transactions with us; and
where required by law, disclose personal information.
HOW WE COLLECT AND HOLD YOUR PERSONAL INFORMATION
When collecting your personal information, we will do so only by lawful and fair means and not in an unreasonably intrusive way.
When collecting sensitive information or health information about you (as defined under the Privacy Act), we will only collect information from you or third parties if that information is reasonably necessary for one or more of our functions or activities and you have provided your consent.
Where it is reasonable and practicable to do so, we will only collect your personal information directly from you and not from third parties. However, in many instances, this will not be reasonably practicable. Accordingly, if we collect personal information about you from a third party, we will take reasonable steps to ensure that you are notified of the collection of this information in accordance with the requirements of Australian Privacy Principle 5. This may involve us either contacting you directly or engaging a third party to discharge this obligation on our behalf.
We take this opportunity to also inform you of the following:
Lotte Duty Free collects information from the site www.lottedutyfree.com.au using "IP files". When you visit the Site to read, browse or download information, our system will record/log your IP address (the address which identifies your computer on the internet and which is automatically recognised by our web server), date and time of your visit to our site, the pages viewed and any information downloaded. This information will only be used for the purpose of site analysis and to help us offer you improved online service. We may automatically collect non-personal information about you such as the type of Internet browsers you use or the site from which you linked to our Site. You cannot be identified from this information and it is only used to assist us in providing an effective service on our Site.
Lotte Duty Free also collects information using Facebook pixel and third party sites like Adroll. Facebook pixel and Adroll are further described on our Site’s terms and conditions.
Lastly, Lotte Duty Free will collect financial information from you via its Site. This information will solely be used to bill you for products and services, on your request. Accordingly, any of your financial information that we collect will be used for the sole purpose of transaction approval and funds transfer. We are aware that the security of your financial information is important to you and you can be rest assured that any financial information we collect from you is held in secure servers located within controlled facilities.
RETENTION OF INFORMATION
Lotte Duty Free holds and stores your information at the following secure locations:
internally in transaction databases;
externally at Lotte Duty Free headquarters (Hotel Lotte Co. Ltd);
externally at Australian and New Zealand Customs;
externally at mail house;
externally at electronic data mail house (CRM); and
externally at payment gateway.
When the personal information we store is no longer required for any reason connected to the purpose it was originally collected or retention of such information is no longer necessary for any other legal or business purposes, we will exercise measures to ensure such information is either destroyed or anonymised. If deletion is not possible, then we will securely store and isolate your personal information from any further processing.
PURPOSES FOR WHICH WE COLLECT AND HOLD YOUR PERSONAL INFORMATION
Lotte Duty Free collects, uses and discloses your personal information for a range of purposes. These purposes will largely depend on your relationship with us.
Where we collect your personal information, we will tell you why we are collecting it and how we plan to use it, or these things will be obvious when we collect your information. We will use that personal information for the primary purpose for which it was collected.
The primary purpose of collection is the main reason we collect your personal information in the first instance. Here are a few examples:
for a supplier, the primary purpose may be to maintain a business relationship with you;
for a job applicant, the primary purpose may be to conduct recruitment;
for a customer, the primary purpose may be to keep you informed of our marketing activities; and
to comply with our legal obligations.
PURPOSES FOR WHICH WE USE AND DISCLOSE YOUR PERSONAL INFORMATION
We will only use personal information beyond the primary purpose where it is related to that purpose or where you consent to the further use.
Generally, Lotte Duty Free uses and discloses personal information for purposes including the following:
to facilitate, maintain and continue a business relationship with suppliers or distributor;
to notify customers or others of products and services of Lotte Duty Free or other organisations (including Lotte Duty Free’s business partners, such as, its airport partners) that may assist you, including any special offers available;
to deal with any enquiries of customers or suppliers;
for market research on products customers may be interested in; and
to improve the quality and level of the services we offer to you.
Where necessary, we may contract out various services associated with our functions and activities. This may involve the disclosure of your personal information to other persons and organisations, both within Australia and overseas.
Where appropriate, we will ensure that your personal information is de-identified before being used or disclosed or destroyed or de-identified if it is no longer necessary that it be retained.
The types of persons and organisations to which we may disclose your personal information include the following:
organisations with whom we have arrangements or agreements for the purpose of promoting our products or services and any agents used by us in administering such arrangements or agreements;
our business partners with whom we have arrangements for the purpose of promoting products and services that we have identified as relevant to you based on your transactions with Lotte Duty Free;
our agents, contractors and external advisers who carry on our functions and activities or who assist us to carry on our functions and activities from time to time; and
other parties to whom we are authorised or required by law to disclose information.
We will only disclose your personal information we collect to third parties for the purpose of allowing them to directly market their products and services if you have consented to such disclosure.
You can opt out from receiving our marketing communications or further communications at any time by contacting us using the details below.
You may request to have your personal information deleted, withdraw your consent for our use of your personal information and/or delete your account by contacting us using the details below, and, within a reasonable time, we will no longer collect, use and/or disclose your personal information, except to the extent that we retain your personal information for compliance, regulatory or other legal purposes.
You acknowledge and agree that if you withdraw your consent for us to use, store and process your personal information, we may no longer be able to provide you with the services made available via the Site.
LINKS TO THIRD PARTY SITES
REQUEST TO ACCESS YOUR PERSONAL INFORMATION
You may request details of the personal information we hold about you by writing to or contacting us at firstname.lastname@example.org or on 1300 388 937 (within Australia) or +61 1300 388 937 (outside Australia). We will provide you with such access within a reasonable timeframe, subject to some exceptions permitted by law.
No fee will be charged for making a request to access your personal information. However, we may charge a fee to cover the administrative costs associated with providing you the requested information. We will inform you of this fee (if any) at the time a request is made.
We will generally allow you access to the personal information that we hold about you. However, we may deny you access, to the extent that:
providing access would pose a serious threat (or in the case of personal information other than health information, a serious and imminent threat) to the life or health of any individual;
providing access would have an unreasonable impact upon the privacy of other individuals;
your request for access is frivolous or vexatious; or
it is otherwise appropriate for us to deny access in accordance with the Privacy Act.
If your request to access your personal information is denied, we will provide you with a reason for our denial.
REQUESTION FOR CORRECTION OF INFORMATION
If, following an access request, you become aware that any of your personal information is inaccurate, incomplete or out of date, or your circumstances have changed, please inform us of the information that requires updating so that we can update our records.
We will correct any incorrect personal information and will not refuse to make a correction without providing you with a reason for our refusal.
If we refuse to make a correction, we will take reasonable steps to obtain a disputed information statement from you, which will outline your claim that the information is, in your opinion, incomplete, inaccurate or out-of-date.
CONSENT AND SENSITIVE INFORMATION
In most instances, when we collect personal information directly from you, we will obtain your consent to use it for our various purposes.
When we obtain information from a third party, we will usually enlist that third party to obtain your consent on our behalf.
We only collect minimal amounts of sensitive or health information and we will only collect this information from you or about you with your consent.
However, we note that, in some situations, we will be able to collect sensitive information about you without obtaining your consent. Where this occurs, we shall comply with the Privacy Act at all times.
By supplying sensitive or health information about yourself in writing, you will be taken to have given your consent to our collection of that information.
SECURITY AND QUALITY OF YOUR PERSONAL INFORMATION
We strive to ensure the security, integrity and privacy of your personal information. We use a variety of physical and electronic security measures including restricting physical access to our offices and firewalls and secure databases to keep personal information secure from misuse, loss, or unauthorised use or disclosure.
Although we use best efforts to maintain security of your information, unfortunately no data transmission over the internet can be guaranteed to be totally secure and you acknowledge that we will not be liable in the event that your personal information is accessed or disclosed due to reasons beyond our control, including but not limited to hacking from a third party.
Our Site is hosted by Shopify. Shopify is a cloud infrastructure used by Lotte Duty Free as a Site host. Shopify stores certain user data uploaded to the Site and other information in connection with Lotte Duty Free.
You agree that your use of the Site may be subject to Shopify’s Terms of Service which can be read here: https://www.shopify.com/legal/terms
The Site may use ‘cookies’ which are packets of data sent from a web server to an individual's hard drive for record-keeping purposes. They allow us to track usage patterns and to compile data that can help us improve our content and target advertising. Most web browsers are set to accept tracking technologies such as cookies. These tracking technologies do not themselves personally identify Users, although they may identify a User's browser and other non-identifying features about a User. If you do not wish to receive any cookies, you may set your browser to refuse them.
We take your privacy-related concerns seriously. If you have any concerns, please contact Customer Service on 1300 388 937 (within Australia) or +61 1300 388 937 (outside Australia) or via email at email@example.com
HOW TO CONTACT US
If you have any requests, queries or feedback about your privacy or how Lotte Duty Free deals with your personal information, please contact us on 1300 388 937 or firstname.lastname@example.org